Schedule a meeting in Microsoft Teams

Last time, in my post Get started with meetings in Microsoft Teams, I explained how you can spin up a quick meeting from an ongoing channel conversation. In this mini tutorial I will focus on a more traditional scenario, where the meeting is scheduled in advance.

calendar-icon.pngThere are multiple ways of scheduling Teams meetings, you could do it from within the meet now functionality covered in my last post, from the mobile apps, from the meetings app in the Microsoft Teams desktop and web apps, or using the Teams meeting add-in in Outlook.

Let’s explore meetings in the dektop and web app!

DayView.png

When you click the Meetings button in the left menu it opens the day view, where you will find any meetings or appointments scheduled in Teams or Outlook. You also have the option to switch to the agenda view in the upper right.

agendaView.jpg

You can easily join a scheduled meeting by clicking Join. If you want to explore the content, who’s invited and more details, just mark the appropriate scheduled event.

meetingDetails.png

To schedule a new meeting, click the Schedule a meeting button below the day or agenda view.

scheduleMeeting.png

Depending on your configuration you will be able choose between a new live event (preview) or a new meeting.

meetingScheduler.png

You can obviously give the meeting a title, choose the time and date and add some details, you could choose to book a physical meeting room, there’s an option to select a channel to virtually host the meeting as well as a scheduling assistant that will compare the calendars of those invited to find a suitable time.

If you choose to host the meeting in a channel members of the team will be able to join.

Once you hit Schedule in the lower right corner the invitation is sent, and the meeting details will open.

meetingScheduled.png

In the lower left you will see the link to the meeting, and depending on your license maybe also a toll free number to call the meeting as well as a conference ID.

Prefer video? Check out Microsofts great 90 second video tutorial on scheduling meetings.

That’s all I have for now, stay tuned for more mini tutorials, next up is scheduling Teams meetings using the Teams meeting add-in in Outlook.

1 thought on “Schedule a meeting in Microsoft Teams

  1. Pingback: Schedule Teams meetings on a mobile device | Teams.rocks

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