Sync Teams files with OneDrive

In this post I will show you how you can sync the files in your team with OneDrive, to make them easily accessible from File Explorer and available offline if needed.

For the best experience Windows 10 1709, also known as Fall Creators Update, is recommended. It introduces the concept of Files on-demand, which «brings the power of the cloud into Windows File Explorer»

Open Teams and the team you wish to sync, pick your favourite channel, hit the Files tab and click Open in SharePoint.

The SharePoint document library will open in your default browser (depending on your environment you might have to log on with your Office 365 credentials).

If you only want to sync files from the current channel, feel free to hit the Sync button. To choose from the entire team (all channels), click Documents.

Click the Sync button and OneDrive will open.

Depending on whether or not you have synced your personal OneDrive or another SharePoint site you might need to log on and go through the first launch experience.

Windows 10 will provide you a toast message confirming the sync, and open the local folder.

You can see in the above screenshot all channels are synced. If you prefer to keep only a subset of the channels you can click the OneDrive icon in the bottom right corner and choose Settings, followed by Choose folders.

If you sync the whole team, and someone adds a channel, those files won’t sync until you add the folder from SettingsChoose folders in OneDrive.

4 thoughts on “Sync Teams files with OneDrive

  1. Thank you for this tutorial! I have experienced that moving files and creating folders in Sharepoint for files residing in a Teams channel, might cause the Teams structure to break. I.e. chats concerning a file are unlinked from the file they we’re meant to follow and clicking the link to open the file from the chat space won’t work. Won’t this be even harder to avoid if users sync Teams files from Sharepoint? Do you have any experiences to share on this matter? I hope of course that the sync function will be available in Teams without the Sharepoint detour. 🙂

    Liked by 1 person

    • Thanks for the feedback! Much deeper SharePoint integration is on the roadmap, so you can expect to save that detour going forward. Good point when it comes to sync though, you will break things if you rename channel folders, move documents with conversations etc. I should have mentioned that, I guess if you encourage users to sync they should also be trained to respect the structure.

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  2. Hello and thanks for the tutorial. I’m new to Teams and there is much to learn. Our company is just now starting to roll out Windows 10 computers so we still have a lot of employees who are on Windows 7. I assume this will only work with Windows 10 computers? Thank you.

    Like

    • Thanks Bill. You should be able to sync a document library with OneDrive on Windows 7 also, but the process would be a bit different since OneDrive doesn’t come with the OS, and you obviously wouldn’t get features like Files On-Demand.

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